Decree-law nr. 196 dated 30.06.2003 (Private data protection code)

According to art. 13 of the above mentioned law, we inform you that HOLIDAY & FREEDOM S.p.A. treats personal data of customers, suppliers, collaborators and subjects who have voluntarily shared their data to our sales department – directly or by phone, fax, e-mail, web – or to the firm who executes telemarketing service on behalf of HOLIDAY & FREEDOM S.p.A..

According to the previously mentioned law (ref. Art. 2 – Scope), HOLIDAY & FREEDOM S.p.A. grants that the treatment of private data occurs in observance of the fundamental rights and liberties and the dignity of the person concerned, with particular reference to discretion, to personal identity and the right to protection of private data.

Scope of private data treatment

All data shared by the parties concerned are treated exclusively for fulfilments connected with the economic activity of the firm, in particular:

• inserting private data in the company’s database

• processing internal statistics

• registering technical intervention files for assistance and/or training

• compiling technical relations about services requested by customers and/or potential customers

• issuing documents of transport, invoices and credit notes

• issuing budgets, estimations and offers to active and/or potential customers

• issuing requests of offers to suppliers

• keeping ordinary accounting and VAT

• administrating receipts, proceeds and payments

• sending commercial information about the company’s activity or the activity of firms connected  to the computer field to active and/or potential customers

• exchanging communications regarding the economical, administrative and commercial activities of the firm, by phone, mail, courier, fax, e-mail and by protected areas of the web site (web site name)

• satisfying obligations provided for by the law , the regulations, the community set of rules concerning civil and fiscal laws

Sharing and diffusion of data

Personal data of the person concerned, when it was necessary, could also be communicated to:

• all the subjects whose access to those data is recognized by legislative measures

• our collaborators, employees, staff , agents and suppliers within their duties and/or eventual contractual obligation with them, regarding commercial relationship with the parties concerned

• factoring companies, debt collecting companies, credit insurance companies

• producing companies and/or companies supplying the use licence of eventual services/product supplied only when the communication is necessary for the use of the service/product purchased by the interested party

• post offices, couriers, and shippers for the sending of material and/or documents

• Unified Messaging service suppliers, when letters and communications to the person concerned regarding the scope of the treatment, are made by this channel

• To all those physical and/or juridical persons, public and/or private when the communication is necessary or functional to the development of our activity in the ways and for the scopes above illustrated

• Banks for the administrations of receipts and payment deriving from the execution of contracts

Nature of collecting and consequences of an eventual non-conferring

Conferring one’s private data, by subjects who intend to start a commercial relationship with our company, even if merely informative about our activities/services, is to be considered optional, but their non-conferring could signify the non-prosecution of the relationship, its correct development and its eventual legal and fiscal fulfilments. Data are conserved in our company’s operative office, for the time prescribed by civil and fiscal laws.

Treatment modalities

Private data treatment occurs exclusively inside the operative offices of HOLIDAY & FREEDOM S.p.A., using both paper and computer support, via phone or web, even through automatic devices which are capable of storage, administration and transmission of the same data, observing every possible precautionary measure which can grant their safeness and discretion.

Private data holder

The holder of the above mentioned data treatment is:

HOLIDAY & FREEDOM S.p.A.
Via delle Industrie, 23 scala “A”
35129 Padova • Italia
tel. 049.7808494 • fax 049.7808504

Right to access private data

The person concerned has the right to obtain the confirmation of the existence of his/her data , even if not yet registered, and to their communication in intelligible form.
The person concerned has the right to obtain the all details about:

• the origin of his/her private data, the scopes and modality of the treatment

• the logic applied in case of treatment effected by electronic devices

• the private data of the holder and the representative elected according to art. 5, subsection 2

• the subjects and categories of subjects to whom the private data could be confided or representatives who could be informed about as representatives elected in a nation’s territory

The person concerned has the right to obtain:

• the updating, the rectification or the integration of data, whenever it could be of his/her interest

• the cancellation, the transformation in anonymous form or the block of data treated in transgression of the law, even those whose preservation is not necessary for the scopes of their collection or their treatment

The person concerned has the right to object, fully or partially:

• for lawful reasons, to his/her private data treatment, although pertinent to the scope of the collection

• to his/her private data treatment for the sending of advertising material, direct sales, market research or commercial messages.

The above mentioned rights could be exercised with an informal request to the holder or one of his representatives, even by a person in charge, to whom is given adequate reply without delay.
The request to the holder or one of his representatives can be transmitted even by registered letter, fax or electronic mail.

 

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